What is Registers Platform?

Managing regulatory compliance is increasingly complex, with multiple entities, evolving requirements, and a growing demand for transparency. Registers Platform delivers a modern, secure, and highly configurable solution designed to simplify every aspect of register management for your constituency, district, or regulatory body.

Built on Microsoft Azure and powered by Dataverse, Power Pages, Power Automate, and Power BI, the platform supports entity creation, ongoing filings, approvals, reporting, and secure public access—all while ensuring accuracy, auditability, and full compliance.

From incorporation to closure, Registers Platform centralises your operations, reduces administrative burden, and provides real-time visibility across all registers. With intuitive workflows, robust security controls, and seamless integrations, you can focus on serving your community while maintaining confidence in every compliance process.

 

Why trust Microsoft for your Registers?

Enterprise-Grade Cloud Foundation: Built on Microsoft Azure, the platform delivers a secure, scalable, and resilient environment for managing high-volume registrations. It seamlessly aligns with your existing Microsoft ecosystem, ensuring strong protection, performance, and long-term reliability.

Unified and Secure Data Management: Powered by Dataverse, the solution provides a central, governed data layer for all registration records. This ensures consistent data integrity, robust security controls, and effortless integration across the platform’s components.

Streamlined User Experience: With Power Pages, the platform offers a responsive, secure, and intuitive portal where organisations and users can easily submit, view, and manage registrations. Its low-code foundation accelerates delivery while maintaining enterprise-grade reliability.

Automated Processes and Workflows: Power Automate drives end-to-end automation across registration tasks — from notifications to approvals and integrations. This reduces manual effort, eliminates bottlenecks, and ensures processes run consistently and efficiently.

Insightful Reporting and Analytics: Power BI equips the platform with dynamic dashboards and real-time insights into registration activity. Decision-makers gain visibility into trends, performance, and operational metrics, enabling continuous improvement.

Key Benefits

Efficient Operations

Unify all register activities under a single, secure infrastructure. Centralised data, standardised workflows, and shared reporting enable consistent operations across every register—reducing manual effort, improving accuracy, and ensuring a single source of truth.

Secure & Trusted Access for Users

Protect your ecosystem with powerful authentication options such as RealMe and Microsoft Azure B2C. Role-based access controls ensure each user—public, external, or internal—only interacts with the information and functions they are authorised to access.

Modern User Experience

Deliver a streamlined, responsive experience for all users. A public-facing portal supports fast, intuitive search and access to public records, while an authenticated portal enables organisations to manage filings, transactions, and permissions with clarity and ease.

Configurable Functionality

Tailor the platform to your specific regulatory requirements. Support for entity lifecycle management, annual returns, disclosures, payments, document generation, complex workflows, and API-based integrations ensures flexibility for diverse regulatory models.

  • Role-based permissions, RealMe and Azure B2C integration, delegated authority, secure sessions, and single sign-on ensure trusted access for all user types.

  • Mobile-friendly public and private portals provide dedicated spaces for searching registers, filing documents, managing organisations, and completing transactions.

  • Manage organisations, trusts, schemes, and entities with complete version control and lifecycle management—from registration through to retirement or closure.

  • Process statements, annual returns, climate disclosures, exemptions, and other filings with automated validation rules and guided submission workflows.

  • Configure approval processes, compliance checks, and complex logic using a powerful business rules engine.

  • Enable fast and accurate search across public and private registers with instant access to entity information, filing history, and publicly available documents.

  • Use built-in dashboards and reporting tools powered by Power BI to gain insights into trends, compliance status, and operational performance.

  • Automated emails, alerts, reminders, and transactional messages ensure timely communication with users and organisations.

  • Manage fees, transactions, and payment processing through integrated billing and financial systems.

  • Support data retention, archival, duplication detection, and compliance with legal data-handling standards.

  • Connect with external systems such as NZBN, QuickPay, ICAP, and legacy registries through modern APIs.

  • Enterprise-grade security, audit trails, virus scanning, and governance tools ensure confidence across all operations.

Key Capabilities

Discover the core capabilities that make Registers Platform a powerful, end-to-end solution for managing your registers.

Registers Platform User Types and Access Levels

Discover how one single platform can serve a wide array of users.

Get in touch with us

Why Magnetism Solutions?

Our Registers Platform is built on the secure, scalable foundation of Microsoft Azure and enhanced with the power of the Microsoft Power Platform. By leveraging Dataverse, Power Pages, Power Automate, and Power BI, we deliver a modern, reliable, and data-driven solution designed to grow with your organisation.

  • The platform is highly configurable and supports a wide range of registers including Small Legal Entities, Retirement Villages, Insolvency Practitioners, Auditors, Overseas Issuers, Climate Reporting Entities, Niue Companies, and Charitable Trust Boards.

  • Users authenticate through secure methods such as RealMe, Microsoft Azure B2C/AD, and Single Sign-On, with features like delegated authority, role-based access control, session management, and organisation-based permissions ensuring strong and reliable identity verification.

  • Public users can search public registers, view entity details and statuses, download public filings and documents, access guidance materials, check filing deadlines, and view public API documentation—all without needing to create an account.

  • Authenticated users can file climate statements, annual returns, disclosures, and exemptions; register and manage entities; process payments; manage organisation permissions and delegated authority; track submission status through a personalised dashboard; and receive alerts and notifications.

  • The platform supports annual returns, climate statements, exemptions, entity registrations and updates, compliance workflows, document submissions, approval processes, and other register-specific business functions.

  • Yes. Organisation-based access controls enable users to manage one or multiple entities under a single account, with delegated authority ensuring only authorised individuals can file on behalf of an organisation.

  • Yes. Integrated payment processing supports fees, transactions, QuickPay integration, and automated billing communications.

  • Yes. Anonymous users can freely search registers, view public information, and download publicly available documents.

  • The platform integrates with NZBN, ICAP for virus scanning, QuickPay for payment processing, and supports further integrations through public APIs and configurable API endpoints.

  • Yes. Built-in reporting features include dashboards, analytic views, Power BI reporting, and data warehousing, enabling meaningful insights across all registers.

  • The platform delivers robust security with role-based access control, audit trails, identity verification through RealMe and Azure B2C/AD, secure session handling, virus scanning, data retention standards, and full compliance with government-grade security requirements.

  • Yes. Leveraging Microsoft Azure security, audit capabilities, and industry-standard governance tools ensures full compliance across all regulatory operations.

 Frequently asked questions

Find Your Perfect Solution

Answer a few questions to see if our platform matches your register needs.

 

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Small Legal Entities

User & Authority Management: Online Services Account & Authority Model

Public Portal Services: Public Search & View

Entity Lifecycle Management: New Entity Registration, Maintain Entity Details

Compliance & Filing: Compliance Filing (e.g., Annual Returns), Automated Compliance Reminders

Financials: Fees & Payments

Internal Operations: Internal Workflow Management, Document & Filing Management, Historic Filing & Auditing

Integrations: Virus Scanning (ICAP), QuickPay, NZBN, Datamart/Data Warehouse

Platform Features: Reporting (Internal Views & Dashboards), Data Migration (from legacy systems), Branding & UI/UX, Duplicate Detection