Key Benefits

Efficient Operations

Achieve greater efficiency with a unified platform that brings all register activities together under one secure infrastructure. By centralising your data, reporting, analytics, and administrative workflows, you can ensure a consistent approach across all registers. This streamlined environment reduces manual effort, improves accuracy, and provides a single source of truth for your entire register ecosystem.

Secure & Trusted Access for Users

Provide every user with confidence through secure, role-based access controls supported by trusted authentication methods such as RealMe and Microsoft Azure B2C. Tailor permissions for public users, external organisations, and internal staff to ensure the right level of access, protection, and control across your entire register ecosystem.

Modern User Experience

Built on Dataverse and Microsoft Power Pages, the platform delivers a mobile-friendly, intuitive interface designed for every type of user. A unified public search portal makes it easy for citizens to discover and access information, while a secure private portal offers registered users a personalised dashboard to manage filings, track submission status, and handle permissions—all in one modern, seamless experience.

Configurable Functionality

The platform supports the full lifecycle of register management with configurable features tailored to your business and regulatory needs. Key capabilities include entity registration and management, filing of annual returns, climate statements and disclosures, complex approval workflows, a powerful rules engine, integrated payments, notifications, document generation, and seamless API integrations with external systems.

What is Registers Platform?

Managing regulatory compliance can be complex, time-consuming, and prone to error without the right tools. Registers Platform offers a trusted and secure solution designed to simplify every aspect of register management for your constituency or district.

From initial incorporation to ongoing filings, maintenance, and closure of entities, our platform empowers both administrators and organizations to manage regulatory requirements efficiently. With robust security, intuitive workflows, and real-time tracking, Registers Platform ensures that critical processes are accurate, transparent, and fully compliant.

Whether you’re handling state or federal entities, Registers Platform centralizes operations, reduces administrative burden, and provides actionable insights—so you can focus on what matters most: serving your community and supporting organizational compliance with confidence.

 

  • User authentication, authorisation and access control for public, internal and external stakeholders

  • Public and private portal interfaces

  • Organizations, trusts, schemes and entities with versioning

  • Document filing, statements and exemptions

  • Approval workflows and business processes

  • Public and private search capabilities

  • Reports, dashboards and analytics

  • Email, alerts and messaging

  • Fee processing and financial transactions

  • Data storage, archival and retention

  • External system connections (NZBN, ICAP, QuickPay)

  • Security, audit and compliance features

  • Configurable register-specific business logic

Key Capabilities

Discover the core capabilities that make Registers Platform a powerful solution for managing your registers.

Registers Platform User Types and Access Levels

Internal Users (Government Staff)

Government staff receive full administrative access, including the ability to configure the system, manage approvals and reviews, and oversee audit and compliance functions.

External Users (Public/Organisation)

Organisations can register through RealMe using a self-service process, with access permissions managed at the organisation level. Delegated authority allows authorised users to file on behalf of their entities, ensuring access is limited to approved functions only.

Anonymous Users (Public Access)

Public users can access the platform without authentication, allowing them to search public registers, view available information, and download public documents.

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Why Magnetism Solutions?

Our Registers Platform is built on the secure, scalable foundation of Microsoft Azure and enhanced with the power of the Microsoft Power Platform. By leveraging Dataverse, Power Pages, Power Automate, and Power BI, we deliver a modern, reliable, and data-driven solution designed to grow with your organisation.

  • Users authenticate through secure methods such as RealMe, Microsoft Azure B2C/AD, and Single Sign-On. These methods support features like delegated authority, role-based access control, session management, and organisation-based permissions to ensure strong and reliable identity verification.

  • Public users can search public registers, view entity details and statuses, download publicly available filings and documents, access guidance and help materials, check filing deadlines, and view public API documentation—all without needing to create an account.

  • Once authenticated, users gain access to a wide range of features including filing climate statements, annual returns, exemptions, and disclosures. They can register and manage entities, manage user permissions and delegated authorities, process payments and transactions, track the status of submissions through a personalised dashboard, and receive notifications and alerts relevant to their filings.

  • The platform supports a broad range of processes including annual returns, climate statements and exemptions, entity registrations and updates, compliance workflows, document submissions, and approval-driven business rules.

  • Yes. The platform includes integrated payment processing for fees and financial transactions, supports QuickPay integration, and automates billing-related communications.

  • The platform integrates with systems such as NZBN, ICAP for virus scanning, and QuickPay for payment processing. It also provides public APIs for external system connections and supports further integrations through configurable API endpoints.

  • Yes. The platform is designed to support a wide variety of registers including Small Legal Entities, Retirement Villages, Insolvency Practitioners, Auditors, Overseas Issuers, Climate Reporting Entities, Niue Companies, and Charitable Trust Boards.

  • Yes. The platform includes comprehensive reporting tools such as dashboards, analytic views, and Power BI reporting, along with data warehousing and migration capabilities.

  • The platform offers strong security measures including role-based access control, audit trails, compliance tools, secure session management, identity verification through RealMe and Azure B2C/AD, virus scanning for uploaded documents, and robust data retention and archival policies.

 Frequently asked questions

 See our Registers Platform in Action

 

Ready to explore our Registers Platform further?

Discover how our Registers Platform can streamline compliance and register management.

Book a demo today to explore key features, understand implementation timelines, and get expert guidance from our consultants.